INBOUND WAREHOUSE CONTROL

Get incoming stock right from the moment it arrives

Receive purchased, transferred and returned stock through controlled mobile and handheld-terminal (HHT) work. Check, inspect and put goods away before approved information is sent to Tally.

Goods Receiving and GRN workflow from physical arrival through controlled receipt capture, validation, discrepancy resolution, release and acknowledged posting to Tally

Mobile and HHT receiving
Expected and policy-based receipt
Partial, transfer and return receipt
Discrepancy, evidence and inspection

THE RECEIVING GAP

Physical receipt truth can be lost after unloading

When stock is recorded after unloading, shortages, damage and wrong items may enter the system before physical truth is understood, affecting availability, invoice matching, supplier discussions and warehouse execution.

WHAT IT DOES

What it does

RECEIVE AGAINST CONTEXT

Mobile and HHT receivingExecute mobile-first receiving with handheld-terminal readiness and barcode, bin and item scanning at arrival.
Expected and policy-based receiptUse purchase order, shipment, free/no-PO and configured receipt bases with governed source and tolerance policy.

VERIFY RECEIPT TRUTH

Partial, transfer and return receiptHandle partial or staged receipt, destination transfer receipt and authorised customer-return receipt.
Discrepancy, evidence and inspectionCapture shortages, excess, damage, wrong items and other variances with evidence and selective inspection or disposition.

RELEASE STOCK SAFELY

Directed putaway and bin controlDirect putaway tasks to governed destinations and update Prism operational bin posture.
Availability, posting and visibilityGate operational availability and eligible Tally handoff by policy while keeping posting and discrepancy status visible.

PRODUCT EXPERIENCE

One control view for inbound work, discrepancies and posting health

The Goods Receiving Control view keeps inbound workload, receipt state, discrepancy signals and controlled next actions visible in one place.

GOODS RECEIVING CONTROL

Receipt status and posting signals at a glance

Monitor inbound backlog, inspection holds and supplier discrepancies, with every active GRN tied to a clear owner and controlled next action.

Inbound workload and receipt-state visibilitySee backlog, review, inspection, ready-to-post and failed work in one view.
Supplier discrepancy, inspection and posting signalsKeep receiving variance, inspection holds and integration posture visible.
Governed active work with clear ownership and next actionTrack each GRN with its source, state, owner and controlled next step.

OPERATING MODEL

Receipt evidence the operation can trust.

Expected context, physical verification, discrepancy handling and putaway remain connected through to availability and eligible posting.

Goods Receiving and GRN operating model from receipt capture through validation, owned exception control, separate posting release and acknowledged posting to Tally — Inputs or supports
EXPECTED RECEIPT
Central decision or stages
IDENTIFY GOODS; RECORD ACTUAL; VERIFY & INSPECT; DIRECT PUTAWAY; RELEASE AVAILABILITY
Exception route
DISCREPANCY REVIEW
Outcomes and resolution
ELIGIBLE POSTING
Feedback
Receipt evidence, posting status and complete history

WHAT CHANGES WITH PRISM

From after-the-fact receipt records to controlled inbound execution

Prism brings source-backed receipt capture, expected-versus-actual checks, owned discrepancies and controlled release into one auditable inbound workflow before posting to Tally.

Goods Receiving & GRN without and with Prism
Without Prism	With Prism
Paper delivery notes drive receipt	Mobile receiving at arrival
Tally entry follows later	Physical quantity is captured during the work
Discrepancies live in calls and notes	Structured issues carry evidence and ownership
The delivery is treated as one outcome	Clean, held and inspection lines are separated
Transfer dispatch or informal returns imply receipt	Destination and authorised-return flows confirm actual receipt
Stock becomes available before putaway/control completion	Availability and eligible posting are gated by policy

WHERE IT FITS

Receipt evidence the rest of the process can trust

Capture what arrived, validate it against purchasing authority, separate discrepancies and hand controlled receipt truth into stock and invoice processes.

CONTROL POINT

Goods Receiving & GRN

A governed receipt becomes usable operational evidence.

PURCHASE AUTHORITYProcurement Requisition & ApprovalProvides the approved purchasing basis for receipt.SHIPMENT CONTEXTLanded Cost & Shipment TrackerAdds import milestones, documents and cost context.LOCATION HANDOFFWarehouse ControlMoves accepted goods into controlled warehouse work.FULFILMENT AVAILABILITYSales Order Fulfilment & AllocationMakes accepted stock available to downstream demand.INVOICE EVIDENCEInvoice Matching & AP ControlSupplies receipt truth for matching and AP decisions.

EXECUTIVE INTELLIGENCE CONNECTIONS

See how receipts are progressing — and where inbound control needs attention.

Connect expected receipts, receiving decisions and availability outcomes in one focused management view.

Goods Receiving and GRN management view showing inbound receipt position, an intervention queue, and receipt-and-posting outcomes — IS INBOUND WORK MOVING?: Open receipts; Receipt cycle time; Putaway time. WHERE DOES RECEIPT TRUTH DIFFER?: Short/excess/damaged quantities; Supplier discrepancy trends; Transfer variance. WHAT IS STILL BLOCKED?: Inspection holds; Putaway backlog; Posting status

Explore Executive Intelligence

Build stock accuracy into the receiving process.

Give teams visible inbound work, controlled receipt decisions and dependable handoff from arrival through posting.

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