SUPPLIER INVOICE & AP CONTROL

Focus finance effort on the invoices that need attention

Bring supplier invoices into one controlled intake, compare them with purchase orders and goods receipts, apply configured tolerance and route genuine discrepancies before governed AP release. Tally remains authoritative for posted accounting records.

Invoice Matching and AP Control workflow from governed intake through PO and GRN evidence, controlled matching, discrepancy review, AP approval and posting to Tally

Controlled invoice intake and extraction
Validation and duplicate protection
Two-way and three-way matching
Header, line and fuzzy matching

THE INVOICE CONTROL GAP

Routine invoices and genuine exceptions consume the same effort

Every invoice receives manual checking across PDF, PO, GRN, tax and supporting documents. Clean invoices and real exceptions enter the same process, while Finance chases Procurement and Receiving for context.

WHAT IT DOES

What it does

CONTROL INTAKE

Controlled invoice intake and extractionStructured supplier-invoice capture with AI-assisted field extraction and human review where confidence is low.
Validation and duplicate protectionRequired-field, tax, supplier and duplicate-risk checks before matching.

MATCH THE EVIDENCE

Two-way and three-way matchingGoverned comparison against purchase orders and, where relevant, goods receipts.
Header, line and fuzzy matchingControlled invoice-level and line-level alignment where references differ.

RESOLVE & RELEASE

Tolerance and exception ownershipConfigured tolerance separates acceptable differences and routes genuine discrepancies to accountable teams.
Approval, release and complete case historyGoverned decision, corrected-document lineage, posting control and visible outcome.

PRODUCT EXPERIENCE

See every invoice, discrepancy and release decision in one place

Bring intake, match status, discrepancy ownership and posting posture into one management control view.

INVOICE MATCHING

Match status and posting posture at a glance

Review invoices awaiting attention, quantity or price variances and named ownership before anything is approved for posting to Tally.

One invoice-control viewIntake, manual review, discrepancies and posting posture in one place.
Visible ownership and next actionClear match status, ownership and next action for every open invoice.
Governed release and recoveryControlled release, exception resolution and posting recovery.

OPERATING MODEL

Clean invoices flow. Exceptions become owned work.

Controlled intake, PO and GRN evidence, tolerance and resolution remain connected through posting release and full case history.

Invoice Matching and AP Control operating model from governed intake through ruled matching, discrepancy resolution, controlled release and acknowledged posting to Tally — Inputs or supports
SUPPLIER INVOICE
Central decision or stages
CAPTURE & VALIDATE; DUPLICATE CHECK; MATCH PO & GRN; APPLY TOLERANCE; RELEASE TO POSTING
Exception route
OWNED DISCREPANCY
Outcomes and resolution
POSTING OUTCOME
Feedback
Tally acknowledgement and complete workflow history

WHAT CHANGES WITH PRISM

From manual invoice checking to controlled matching and release

The process shifts from separate invoice, PO and receipt checks to a governed match case with tolerance controls, routed discrepancies and a separate release-to-post checkpoint.

Invoice Matching & AP Control without and with Prism
Without Prism	With Prism
Manual intake and re-entry	AI-assisted controlled extraction with confidence review
PO and GRN checked across systems	One two-way and three-way match workbench
Every difference consumes effort	Configured tolerance isolates genuine exceptions
Issues chased by email	Classified discrepancies routed to accountable owners
Duplicate and correction history relies on memory	Duplicate checks and corrected-document lineage
Matching and posting blur together	Separate approval, release and visible posting outcome

WHERE IT FITS

The AP control point between supplier documents and posted accounting

Invoice Matching follows approved purchasing and GRN receipt truth, may use Landed Cost context and feeds controlled AP posting in Tally. Master Data Governance and Workflow support the process.

CONTROL POINT

Invoice Matching & AP Control

Turns approved purchasing, receipt truth and cost context into controlled AP outcomes.

PURCHASE AUTHORITYProcurement Requisition & ApprovalProvides approved purchase terms and authority.RECEIPT EVIDENCEGoods Receiving & GRNSupplies governed receipt truth for matching.COST CONTEXTLanded Cost & Shipment TrackerProvides shipment and actual-charge context where relevant.TRUSTED IDENTITYMaster Data GovernanceSupplies governed supplier, item and reference data.OWNED RESOLUTIONException & Workflow EngineRoutes discrepancies and failures into accountable work.

EXECUTIVE INTELLIGENCE CONNECTIONS

See how supplier invoices are progressing — and where AP control needs intervention.

Connect invoice intake, match decisions and posting readiness in one focused management view.

Invoice Matching and AP Control management view showing AP control position, a control queue and match-and-post outcomes — HOW MUCH IS FLOWING CLEANLY?: Invoice volume/value by status; Match outcomes; Low-touch eligibility. WHERE IS FINANCE EFFORT WAITING?: AP backlog; Cross-team waiting; Ready-to-post exposure. WHAT IS DRIVING EXCEPTIONS?: Variance trends; Missing PO/GRN; Duplicate risk

Explore Executive Intelligence

Reduce routine AP effort while strengthening invoice control.

Bring controlled intake, matching, discrepancy ownership and posting release into one visible AP process.

Book a Demo Explore all modules